As with other areas of the Security section of our Information Centre, the Data Protection area is never going to be one that changes drastically, unless the GDPR rules are updated!
All businesses in the UK have to comply with Data Protection regulations, and the best source of information is the ICO. They have a specific area within their website that explains the Data Protection regulations for businesses, and that includes examples, which are often far more accessible than rafts of regulation.
In particular we’d recommend looking at the ICO Guide to Data Protection for organisations. they have a separate are for small businesses and sole traders. You can check whether you need to be registered with the ICO as a Data Processor here.
What about Data Protection within Baranov Associates?
In common with other businesses, we operate within the current legislation in relation to the processing of personal data.
We take clients’ privacy and the privacy of the information we process very seriously. We only use the personal information we gain access to to provide the services requested.
Our privacy notice is provided to all clients as part of our engagement process, at which point we also explain our process for secure communications and transfer of data, using the following:
- Cloud based software – WeTransfer (for secure file transfer) or Docusign (for secure electronic signature) including password protection.
- Emails – we will correspond by email that is not encrypted or password protected, but will exclude Personal Data other than clients’ names and email addresses.
- Post / hard-copy documents [by recorded delivery as a minimum] will only be sent as a last resort, for expediency and security.
- Our Document Transfer system is via WeTransfer, and available for client use to send documents to us, here.
Related News Items
Why not take a look at these sections too, as there is some overlap between our categories and we’d hate you to miss out!
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Can I just say we are so pleased that we have moved to Baranov Associates. As we discussed when you visited, we had to find a way to take the stress out of all of the financials and you’re doing that for us! We can see how to use Xero more efficiently and so with us being as on top of it as we can be and with you and Liz we feel a lot more confident about our business being in good shape.
Mrs S James, Sandbanks Capital Partners Limited
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